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Grant Community.com Catalog of Federal Domestic Assistance Program Descriptions |
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The programs
in the Federal Catalogue of Domestic Assistance are listed by program
number. Detailed information
concerning programs is contained under the description headings of each
Catalog program. The following
is an explanation of each program description heading followed by examples
of the type of information found under each heading.
PROGRAM NUMBER, TITLE, AND POPULAR NAME - Each program
in the Catalog is preceded by a five-digit program identification number. The first two digits identify the Federal department
or agency that administers the program, and the last three numbers are
assigned in numerical sequence. Thus,
program number 10.500 is administered by the Department of Agriculture,
11.500 by the Department of Commerce, 12.500 by the Department of Defense,
93.500 by the Department of Health and Human Services, and so on. (In the numerical sequence of program numbers,
some numbers do not appear due to program deletions or consolidations.
To accommodate users' systems and records, the numbers are not
reassigned to other programs but are reserved for therein stated programs.)
The program title is the descriptive name given to a program.
The popular name, which is less descriptive than the program
title, is the name by which programs are commonly known or most often
used by applicants and agencies. Example: 93.259
Mental Health-Children's Services FEDERAL AGENCY - The Federal
agency is the Federal department, agency, commission, council or instrumentality
of the government, and the primary organizational sub-unit (the administering
office) that has direct operational responsibility for managing a program. Example: SUBSTANCE
ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION, PUBLIC HEALTH SERVICE,
DEPARTMENT OF HEALTH AND HUMAN SERVICES AUTHORIZATION - This section
lists the legal authority upon which a program is based (acts, amendments
to acts, Public Law numbers, titles, sections, Statute Codes, citations
to the U.S. Code, Executive Orders, Presidential Reorganization
Plans, and Memoranda from an agency head). Information provided here is used to produce
Appendix II, the Authorization Appendix.
Example: Community
Mental Health Centers Act of 1975, Part A, Section 203(e), Public Law
94-63, 42 U.S.C. 2689. OBJECTIVES - This is a brief
statement of specific objectives stated in terms of what the program
is intended to accomplish along with the goals toward which the program
is directed. Example: To
stimulate innovative approaches to children's mental health problems
emphasizing prevention and coordination of community services; to expand
training activities; and, to broaden resources for children's mental
health services. TYPES OF ASSISTANCE - This section
indicates the form in which the assistance is transmitted from the Federal
government and is initially received for use or distribution by the
applicant. Example: Project
Grants. USES AND USE RESTRICTIONS - This section
describes the potential uses for the assistance provided to meet stated
objectives, and the specific restrictions placed upon the use of funds.
The section cites one or more applications depending upon the nature
of a particular program. Since
this section translates objectives into the uses of a program, users
may develop a clearer understanding of the program's objectives.
Example: Support
for Continuation Grants only. Program
authorizes funds on a matching basis for initial staffing of facilities
offering mental health services for children.
Staffing grants may be used for a portion of the costs of professional
and technical personnel to operate a facility for child mental health
services; a higher percentage may be paid if an area has been designated
a poverty area by the Secretary, HHS.
The proposed program must provide consultation and coordinating
services with other community agencies serving children in service area,
and must include a plan with the means by which it will be evaluated.
Applicant Eligibility - This section
indicates who can apply to the Federal government for assistance and
the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants,
and the criteria to be satisfied may be that they have a professional
or scientific degree, 3 years of research experience, and be a citizen
of the United States. Universities, medical schools, hospitals, or State
and local governments may also be eligible.
Where State governments are eligible, the type of State agency
will be indicated (State welfare agency or State agency on aging) and
the criteria that they must satisfy. Certain programs in the Catalog (e.g., the
Pell Grant program which provides grants to students) involve intermediate
levels of application processing, i.e., applications are transmitted
through colleges or universities that are neither the direct applicant
nor the ultimate beneficiary. For
these programs, the criteria that the intermediaries must satisfy are
also indicated, along with intermediaries who are not eligible.
Example: To
be eligible for staffing grants, applicants must be part of, or affiliated
with, a community mental health center, unless there is no center serving
the community. Applicants may
then be any public or private nonprofit agency providing, or coordinating
with programs which will provide a full range of mental health services
for children and their families residing in the service area.
Beneficiary Eligibility - This section
lists the ultimate beneficiaries of a program, the criteria they must
satisfy and who specifically is not eligible.
The applicant and beneficiary will generally be the same for
programs that provide assistance directly from a Federal agency.
However, financial assistance that passes through State or local
governments will have different applicants and beneficiaries since the
assistance is transmitted to private sector beneficiaries who are not
obligated to request or apply for the assistance.
Example: Children
and their families in the service area as well as personnel of schools
and other community agencies serving children.
Credentials/Documentation - This is a brief
description of the credentials or documentation required prior to, or
along with, an application for assistance.
The eligibility factors that must be proven, certified, or established
are indicated in this section. This
section also indicates whether OMB Circular No. A-87 requirements,"Cost Principles Applicable to Grants and
Contracts with State and Local Governments," are applicable. In cases where specific Federal circulars or
other regulatory requirements are not applicable to the program, disclaimer
statements may be included referencing the requirement(s) from which
the program is excluded, e.g., "This program is excluded from coverage
under (applicable requirement)." Example: Proof
of nonprofit status is required of nonprofit organizations and institutions. This program is excluded from coverage under
OMB Circular No. A-87. APPLICATION AND AWARD PROCESS:
Preapplication Coordination - This section
indicates whether any prior coordination or approval is required with
governmental or nongovernmental units prior to the submission of a formal
application to the Federal funding agency.
For example, programs may require: (1)State agency approval prior
to the submission of an application to a Federal agency; (2) the submission
of environmental impact information as required by the National Environmental
Policy Act of 1969, and Executive Order 11514 of March 4, 1970; (3)
coordination with the policies of the recently revised OMB Circular
No. A-102, "Uniform Administrative Requirements
for Grants and Cooperative Agreements to State and Local Governments"
(referenced here for construction, land acquisition, and land development
projects for which Federal funding exceeds $100,000); (4) coverage for
eligibility under Executive Order 12372, "Intergovernmental Review
of Federal Programs"; or (5) a preapplication or preapplication
conference. Applicants should
also ascertain from the Federal agency the existence of other circular
requirements not indicated by this section, and from the State, any
State requirements which may be in effect.
In cases where E.O. 12372
is not applicable to the program, a disclaimer statement is included
referencing the exclusion, e.g., "This program is excluded from
coverage under E.O. 12372." Example: Preapplication
consultation with the Substance Abuse and Mental Health Services Administration
(SAMHSA) Branch of the HHS Regional Office is not mandatory.
Application must be accompanied by evidence of approval and recommendation
by the appropriate State agency or agencies.
The standard application forms, as furnished by the Federal agency
and required by OMB Circular No. A-102, must be used for this program. This program is excluded from coverage under E.O.12372. Application Procedure - This section
discusses the basic procedural steps required by the Federal agency
in the application process, beginning with the lowest level (e.g., State
and local government units, institutions or organizations) and ending
eventually with the Federal government.
Each program will indicate whether applications are to be submitted
to the Federal headquarters, regional or local office, or to a State
or local government office. Numerous programs in the Catalog require the
standard application forms in OMB Circular No.
A-102 (Attachment M). Other applications
may be in the form of a written request to the funding agency stating
the need for assistance and requesting available services, or a formal
proposal prepared in response to an announcement in the Federal Register
or the Commerce Business Daily. Also indicated in this section is guidance
concerning the applicability of OMB Circular No.
A-110, "Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Nonprofit Organizations." In cases
where specific Federal circulars or other regulatory requirements are
not applicable to the program, disclaimer statements may be included
referencing the requirement(s) from which the program is excluded, e.g.,
"This program is excluded from coverage under (applicable requirement)."
Example: Continuation
Application Form ADM-115 should be used for staffing. Instructions and consultation may be obtained
from the mental health section of the appropriate HHS Regional Office.
Applications are sent to the Regional Office with copies to Acting Director,
Division of Mental Health Service Programs, Substance Abuse and Mental
Health Services Administration, 5600 Fishers Lane, Rockville, MD 20857. This program is subject to the provisions of
OMB Circular No. A-110. This
program is excluded from coverage under OMB Circular No. A-102. Award Procedure - This section
lists the basic procedural steps for awarding assistance, beginning
with the organizational components of the Federal agency that has final
approval authority for the application and ending with the lowest level
at which Federal resources are expended.
Also indicated is whether assistance passes through the initial
applicant for further distribution by intermediate level applicants
to groups or individuals in the private sector.
Accepted applications are subject to evaluation by the headquarters,
regional, local or district office to determine the feasibility of the
proposed project to include consistency with Federal and individual
agency policies concerning its scope and purpose.
Grant payments may be made by a letter of credit, advance by
Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the
applicant, an agency field office, a regional office, or by an authorized
county office. Example: The
Regional Health Administrator makes awards to approved applicants. Deadlines - When available,
this section indicates the deadlines for applications to the funding
agency which will be stated in terms of the date(s) or between what
dates the application should be received.
Reference is made to new applications, continuations, renewals,
and supplementals. Application deadline information is also indicated
in the Deadlines Index, in the agency's program guidelines, or announced
in the Federal Register. Where
not available, applicants should contact the funding agency for deadline
information. Example: Staffing:
Determined by award period (contact the Regional Office). Range of Approval or Disapproval Time - This section informs the applicant of the representative
range of time required for the application to be processed (in terms
of days or months) at the Federal level.
Example: From
90 to 120 days. Appeals - In some cases,
there are no provisions for appeal.
Where applicable, this section discusses appeal procedures or
allowable rework time for resubmission of applications to be processed
by the funding agency. Appeal procedures vary with individual programs
and are either listed in this section or applicants are referred to
appeal procedures documented in the relevant Code of Federal Regulations
(CFR). Example: Not
applicable. (An appeal was not
applicable in this case. A related
program (93.231) allows applicants to reapply if revised applications
are submitted.) Renewals - This section
advises the applicant as to whether renewals or extensions of applications
are available and indicates the appropriate procedures to follow. In some instances, renewal procedures may be
the same as for the application procedure, e.g., for projects of a non-continuing
nature renewals will be treated as new, competing applications; for
projects of an ongoing nature, renewals maybe given annually. Example: This program is renewed annually. Grantees are required to update their plan
and submit a current year budget. Formula and Matching Requirements - This section
indicates the formula and matching requirements prescribed in the allocation
of funds or maintenance of effort requirements.
A formula may be based on population, per capita income, and
other statistical factors. Applicants are informed whether there are
any matching requirements to be met when participating in the cost of
a project. In general, the matching share represents that
portion of the project costs not borne by the Federal government. Usually, a minimum percentage for matching
share is prescribed by program legislation, and matching share requirements
are included in the grant agreement.
Attachment F of OMB Circular No.
A-102 sets forth the criteria and procedures for the evaluation
of matching share requirements which may be cash or in-kind contributions
made by State and local governments or other agencies, institutions,
private organizations, or individuals to satisfy matching requirements
of Federal grants or loans. Cash
contributions represent the grantees' cash outlay, including the outlay
of money contributed to the grantee by other public agencies, institutions,
private organizations, or individuals.
When authorized by Federal regulation, Federal funds received
from other grants may be considered as the grantees' cash contribution.
In-kind contributions
represent the value of noncash contributions provided by the grantee,
other public agencies and institutions, private organizations or individuals.
In-kind contributions may consist of charges for real property and equipment,
and value of goods and services directly benefitting and specifically
identifiable to the grant program. When authorized by Federal legislation, property purchased with
Federal funds may be considered as grantees' in-kind contribution. Maintenance
of effort (MOE) is a requirement contained in certain legislation, regulations,
or administrative policies stating that a grantee must maintain a specified
level of financial effort in a specific area in order to receive Federal
grant funds, and that the Federal grant funds may be used only to supplement,
not supplant, the level of grantee funds.
Programs that have maintenance of effort requirements and have
total allocations over $100 million (current FY)should have the following
statement in this section: This program has maintenance of effort (MOE)
requirements, see funding agency for further details.
Example: Staffing:
Federal funds on a decreasing percentage basis over a period of 8 years
90 percent - 1st and 2nd years; 80 percent -3rd year; 75 percent - 4th
and 5th years; 70 percent - 6th, 7th and 8th years.
Non poverty areas are entitled to: 80 percent - 1st and 2nd years;
75 percent - 3rd year; 60 percent - 4th year; 45 percent - 5th year;
30 percent - 6th, 7th and 8th years.
Length and Time Phasing of Assistance - This section
indicates the time period during which the assistance is normally available,
whether there are any restrictions placed on the time permitted to use
the funds awarded, and the timing of disbursement of the assistance,
e.g., lump sum, annually, quarterly, or as required.
Example: Staffing
grants are limited to 8 years by law.
Payments are made on a Monthly Cash Request System or under a
Letter of Credit. Reports - This section
indicates whether program reports, expenditure reports, cash reports
or performance monitoring is required by the Federal funding agency,
and specifies at what time intervals(monthly, annually, etc.) this must
be accomplished. Example: Interim
progress reports must be submitted annually as part of a non-competing
application; report of expenditures are due annually. Immediate reporting of any inventions is required. Audits - This section
discusses audits required by the Federal agency. The procedures and requirements for State and local governments
are set forth in OMB Circular No. A-128,
which supersedes the provisions of Attachment P of OMB Circular No.
A-102 that formerly governed audit requirements for State and
local governments. This pertains
to awards made within the respective State's fiscal year --not the Federal
fiscal year, as some State and local governments may use the calendar
year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October
1st through September 30th).The procedures and requirements for nonprofit
organizations and institutions are set forth in OMB Circular No. A-133, "Audits of Institutions of Higher
Education and Other Nonprofit Organizations,"and should also be
referenced here, as appropriate. Example: In
accordance with the provisions of OMB Circular No.A-128, "Audits
of State and Local Governments," State and local governments that
receive financial assistance of $100,000 or more within the State's
fiscal year shall have an audit made for that year.
State and local governments that receive between $25,000 and
$100,000 within the State's fiscal year shall have an audit made in
accordance with Circular No. A-128, or in accordance with Federal laws
and regulations governing the programs in which they participate.
For nonprofit grant recipients, audits are to be carried out
in accordance with the provisions set forth in OMB Circular No.
A-133. Records - This section
indicates the record retention requirements and the type of records
the Federal agency may require. Not
included are the normally imposed requirements of the Genera Accounting
Office. For programs falling under the purview of OMB
Circular No. A-102, record retention
is set forth in Attachment C. For
other programs, record retention is governed by the funding agency's
requirements. Example: Records
must be retained at least 3 years; records shall be retained beyond
the 3-year period if audit findings have not been resolved. Account Identification - This 11-digit
budget account identification code represents the account which funds
a particular program. This code
should be consistent with the code given for the program area as specified
in Appendix III of the Budget of the United States Government. (See
Appendix III for further information on the meaning of the 11 digits
of this code.) Example: 75-1361-0-1-550.
Obligations - The dollar
amounts listed in this section represent obligations for the past fiscal
year (PY), estimates for the current fiscal year (CY), and estimates
for the budget fiscal year (BY)as reported by the Federal agencies.
In each succeeding edition of the Catalog, the dollar amounts
are revised to reflect changes which may result from supplemental appropriations
or amendments. Each program indicates what the obligation figures represent
in terms of the type of assistance provided.
Obligations for nonfinancial assistance programs indicate the
administrative expenses involved in the operation of a program as an
indication of the magnitude of the services being provided, or the items
involved in obligations. Example: (Grants)
PY $19,853,000; CY est $20,407,000; and BY est $14,830,000. Range and Average of Financial Assistance - This section
lists the representative range (smallest to largest) of the amount of
financial assistance available. These
figures are based upon funds awarded in the past fiscal year and the
current fiscal year to date. Also
indicated is an approximate average amount of awards which were made
in the past and current fiscal years.
Example: Formula:
$26,355 to $691,481; $235,305. This section
briefly describes the accomplishments of a program using quantitative
data, focussing on program output, results achieved, or services rendered
during the past fiscal year, the current fiscal year, and projections
for the coming fiscal year. Example:
In the past fiscal year, 140 applications were received and 140 staffing
awards were issued. Approximately 147 continuation grants were
funded during the current fiscal year and 103 are estimated to be funded
in the budget fiscal year. REGULATIONS, GUIDELINES, AND LITERATURE - This section
lists the title, number, and price of guidelines, handbooks, manuals,
and other officially published information pertinent to a program. Since program regulations are published first
in the Federal Register (FR) and later in the Code of Federal Regulations
(CFR), citations to the CFR are listed.
Example: Interim guidelines available in application kits. Regional or Local Office - This section
lists the agency contact person, address and telephone number of the
Federal Regional or Local Office(s) to be contacted for detailed information
regarding a program such as: (1) current availability of funds and the
likelihood of receiving assistance within a given period; (2) preapplication
and application forms required; (3) whether a preapplication conference
is recommended; (4) assistance available in preparation of applications;(5)
whether funding decisions are made at the headquarters, regional or
local level; (6) application renewal procedures (including continuations
and supplementals) or appeal procedures for rejected applications; and
(7) recently published program guidelines and material.
However, for most programs in the Catalog, this section will
instruct the reader to consult Appendix IV of the Catalog (Agency Regional
and Local Office Addresses) due to the volume of Regional and Local
Office Contacts for most agencies. For those agencies with fewer contacts, the
actual information will be provided in this section. Example: Substance
Abuse and Mental Health Services Administration (SAMSHA) Branch of the
appropriate HHS Regional Office (see Appendix IV of the Catalog for
listing). (Appendix IV
Listing) Region 1 (Connecticut,
Maine, Massachusetts, New Hampshire, Rhode Island, Vermont) William Farrow
John F. Kennedy
Federal Building Government
Center Boston, MA
02203 (617) 123-4567
(Use same number
for FTS) Headquarters Office - This section
lists names and addresses of the office at the headquarters level with
direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local
Office is not normally able to answer detailed inquiries concerning
a program. Also listed are the name(s) and telephone number(s)
of the information contact person(s)who can provide additional program
information to applicants. Example: Dr. Steven Sharfstein, Acting Director, Division
of Mental Health Service Programs, Substance Abuse and Mental Health
Services Administration, 5600 Fishers Lane, Rockville, MD 20857. Telephone:
(301) 123-4567. (Use same number
for FTS.) This section
of the program description lists all programs in the Catalog that are
closely related based on objectives and program uses.
Applicants should also refer to these programs, as they may provide
additional assistance in a related area of interest. Example: 93.232,
Maternal and Child Health Services; 93.233, Maternal and Child Health
Training; 93.242, Mental Health Research Grants; 93.295, Community Mental
Health Centers-Comprehensive Support;93.630, Developmental Disabilities-Basic
Support. EXAMPLES OF FUNDED PROJECTS: This section
indicates the different types of projects which have been funded in
the past. Only projects funded
under Project Grants or Direct Payments for Specified Use should be
listed here. The examples give potential applicants an idea
of the types of projects that may be accepted for funding. The agency should list at least five examples
of the most recently funded projects.
Example: Awards
are made only for staffing of facilities offering mental health services
for children. CRITERIA FOR SELECTING PROPOSALS: This section
indicates the criteria used by the Federal grantor agency to evaluate
proposals in order to inform potential applicants of the application
review process and the criteria used to award funds for projects.
Example: The
criteria for selecting proposals are based upon the extent the project
will contribute to needed services and training, capability of applicant
to provide services and training, more effective utilization of personnel
providing mental health services, and development of new methods or
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