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Catalog of Federal Domestic Assistance

Program Descriptions

15.048:  Bureau of Indian Affairs Facilities: Operations and Maintenance

Popular Name: 

Objectives:  To provide funds for basic operating services to Bureau-owned or Bureau-operated non-education facilities and to maintain these facilities in a safe operating condition for the conduct of Bureau programs.

PROGRAM AND AWARD	FINANCIAL AND INFORMATION CONTACTS
ELIGIBILITY REQUIREMENTS	FINANCIAL AND ADMINISTRATIVE INFO.
APPLICATION AND AWARD PROCESS	INFORMATION CONTACTS
RELATED PROGRAMS	ASSISTANCE CONSIDERATIONS
PROGRAM ACCOMPLISHMENTS	POST ASSISTANCE REQUIREMENTS

15.048 ELIGIBILITY REQUIREMENTS:

Applicant Eligibility:  Federally Recognized Indian Tribal Governments who have Bureau-owned or Bureau-operated facilities on their reservation.

Beneficiary Eligibility:  Federally Recognized Indian Tribal Governments and occupants and visitors of Bureau-owned or Bureau-operated facilities.

Credentials/Documentation:  Initial application must be accompanied by a resolution of the governing body of the Indian tribe.

15.048 APPLICATION AND AWARD PROCESS:

Preapplication Coordination:  An informal conference with the Bureau of Indian Affairs agency representative is recommended. This program is excluded from coverage under E.O. 12372.

Application Procedure:  Initial applications must contain the information specified in 25 CFR Part 900, Subpart C "Contract Proposal Contents." Completed applications should be submitted to the local Bureau agency or regional office listed in Appendix IV of the Catalog.

Award Procedure:  The dollar value of the award depends upon the amount that would otherwise be spent for the program through direct services provided by the Bureau. Operation and Maintenance is based upon age and condition, size, utilities costs, and other pertinent factors of the facility.

Deadlines:  Applications may be submitted at any time.

Range of Approval/Disapproval Time:  Applications will be processed within 90 days.

Appeals:  An unsuccessful applicant may request an informal conference with the deciding official, or may appeal the denial of the application to the Interior Board of Indian Appeals, or may bring suit in U.S. District Court. Full appeal procedures are found in 25 CFR Part 900.

Renewals:  Awards may be renewed indefinitely upon satisfactory performance by the contractor/grantee and continued use of the facilities. A notice of intent to renew should be submitted at least 90 days prior to the expiration of the current award. The amount of the award may be adjusted based on appropriations and need.

Criteria for Selecting Proposals:  Applicants meeting the requirements of 25 CFR Part 900 who have Bureau-owned or Bureau-operated facilities on their reservation.

Examples of Funded Projects:  Not applicable.

Range and Average of Financial Assistance:  Not available.

15.048 RELATED PROGRAMS:

15.048 PROGRAM ACCOMPLISHMENTS:

15.048 FINANCIAL AND ADMINISTRATIVE INFO:

Federal Agency:  BUREAU OF INDIAN AFFAIRS, DEPARTMENT OF THE INTERIOR

Type of Assistance:  Direct Payments for Specified Use.

Obligations:  (Grants) FY 99 $1,100,000; FY 00 est $1,100,000; and FY 01 est $1,100,000.

Budget Account Number:  14-2100-0-1-501.

Authorization:  Indian Self-Determination and Education Assistance Act, Public Law 93-638, as amended, 25 U.S.C. 450.

Regulations, Guidelines, and Literature:  25 CFR Part 900; OMB Circular A-87, "Cost Principles for State, Local, and Indian Tribal Governments."

15.048 INFO CONTACTS:

Regional or Local Office:  Applications may be filed with the local Bureau of Indian Affairs agency or regional office as listed in Appendix IV of the Catalog.

Headquarters Office:  Director, Office of Facilities Management and Construction, Bureau of Indian Affairs, 201 Third Street, NW., Suite 500, P.O. Box 1248, Albuquerque, NM 87103. Phone: (505) 346-6522. Use the same number for FTS.

(See Appendix IV for more contact info.)

15.048 ASSISTANCE CONSIDERATIONS:

Formula and Matching Requirements:  Not applicable.

Length and Time Phasing of Assistance:  Awards are made on an annual basis and the funds remain available until expended by the contractor/grantee. Payments may be made in advance or by way of reimbursement. The timing of the payments will be negotiated with the Indian tribe.

Uses and Use Restrictions:  Funds may be used for essential services for non-education physical plant and utility systems throughout the Bureau. The Operation and Maintenance may be used for personnel services, supplies, materials, equipment and support for planning, reporting and managing the operations and resources of the organization as well as heating, cooling, electricity, water, sewage, refuse disposal, basic telecommunications equipment, unscheduled and preventive maintenance, GSA vehicle rental, lease agreements, and custodial and protection services.

15.048 POST ASSISTANCE REQUIREMENTS:

Reports:  Financial status reports, SF 269A, are required. Program accomplishment reporting requirements will be negotiated with the contractor/grantee.

Audits:  For awards made under this program grantees/contractors are responsible for obtaining audits in accordance with the Single Audit Act Amendments of 1996 (31 U.S.C. 7501 et seq.).

Records:  Financial records must be retained for three years from the date of submission of the single audit report. Procurement records must be retained for three years from the date of final payment. Property records must be retained for three years from the date of disposition, replacement, or transfer. Records pertaining to any litigation, audit exceptions or claims must be retained until the dispute has been resolved.