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Catalog of Federal Domestic Assistance

Program Descriptions

16.007:  State Domestic Preparedness Equipment Support Program

Objectives:  Funding will be provided to plan for and execute a comprehensive threat and needs assessment, to develop a 3-year plan to enhance first responder capabilities, and to provide for equipment purchases and the provision of specialized training.

PROGRAM AND AWARD	FINANCIAL AND INFORMATION CONTACTS
ELIGIBILITY REQUIREMENTS	FINANCIAL AND ADMINISTRATIVE INFO.
APPLICATION AND AWARD PROCESS	INFORMATION CONTACTS
RELATED PROGRAMS	ASSISTANCE CONSIDERATIONS
PROGRAM ACCOMPLISHMENTS	POST ASSISTANCE REQUIREMENTS

16.007 ELIGIBILITY REQUIREMENTS:

Applicant Eligibility:  Applicants are the States.

Beneficiary Eligibility:  State and local governments.

Credentials/Documentation:  The applicant must complete a grant application package and adhere to its requirements. The application must include: 1) Standard Form 424 which must be signed by the CEO of the applicant jurisdiction (county or city); 2) program narrative containing a problem statement regarding general threat and capability needs of their jurisdiction to respond to incidents of terrorism; 3) a description of any previous support the jurisdiction may have received from the Office of Justice Programs (OJP), U.S. Department of Defense (DOD), or the U.S. Department of Health and Human Services (HHS); 4) specific goals and objectives it would like to achieve through the equipment procurement project; 5) an implementation and evaluation plan; 6) a program management structure that will be used to oversee the administration of grant funds; and 7) Reporting Requirements. States must conduct a statewide threat and needs assessment prior to receiving grant funds. Additional funding will be provided to defer each State's costs associated with planning for and administering the State threat and needs assessment. Results of the needs assessment will prioritize equipment purchases and training and technical assistance requirements for each jurisdiction within the State. States will also provide a 3-year plan for fiscal year 1999, fiscal year 2000, and fiscal year 2001. These 3-year plans will identify goals, objectives, and milestones for equipment purchases and training. Equipment acquired under this grant program will be used in conjunction with the mutual aid agreements of the jurisdiction within a state and to the extent possible will demonstrate integration of the jurisdiction's equipment purchase plan(s) with the planning guidelines set forth in the State's Terrorism Consequence Management Plan for which the State may have received funding from FEMA in FY 1999 to develop such a plan. The applicant must demonstrate coordination of planning for these equipment purchases with geographically contiguous jurisdictions, as well as with the response disciplines; e.g., fire, emergency medical services, hazardous materials units, and law enforcement, within the jurisdiction.

16.007 APPLICATION AND AWARD PROCESS:

Preapplication Coordination:  This program is eligible for coverage under E.O. 12372 "Intergovernmental Review of Federal Programs". An applicant should consult the office or official designated as the single point of contact in their respective states for more information on the process the State requires to apply for assistance.

Application Procedure:  Submit application in writing before the due date, as specified in the application package. Applications submitted to OJP will be reviewed to ensure they contain, at a minimum, the information described above.

Award Procedure:  Applicants will be notified by OJP in writing if they have received funding for equipment support.

Deadlines:  OJP will distribute application kits for eligible State agencies and local jurisdictions in October 1999.

Range of Approval/Disapproval Time:  Approval/disapproval of applications for grants will take about 7 weeks.

Appeals:  None.

Renewals:  None.

Criteria for Selecting Proposals:  Grant applications will be rated and scored numerically to: 1) assess the completeness of each application, 2) evaluate their strengths and weaknesses, and 3) determine the relative value of the information provided by the applicants regarding such things as tier level reviews, problem statements, goals and objectives, reporting requirements, etc. For a detailed explanation of the information that is required for the application narrative, see Application Contents section.

Examples of Funded Projects:  None.

Range and Average of Financial Assistance:  About $51 million will be provided to States using a population-based formula.

16.007 RELATED PROGRAMS:

• 16.006 County and Municipal Agency Domestic Preparedness Equipment Support Program;
• 16.580 Edward Byrne Memorial State and Local Law Enforcement Assistance Discretionary Grants Program.

16.007 PROGRAM ACCOMPLISHMENTS:

16.007 FINANCIAL AND ADMINISTRATIVE INFO:

Federal Agency:  OFFICE OF JUSTICE PROGRAMS, DEPARTMENT OF JUSTICE

Type of Assistance:  Project Grants.

Obligations:  (Grants) FY 98 $0; FY 99 est $69,500,000; and FY 00 est $79,000,000.

Budget Account Number:  15-0401-0-1-754.

Authorization:  Public Law 105-119; U.S. Department of Commerce, Justice, and State, the Judiciary and Related Agencies Appropriations Act of 1999.

Regulations, Guidelines, and Literature:  The Office of Justice Programs Financial Guide and The State and Local Domestic Preparedness Equipment Support Program Application Kit.

16.007 INFO CONTACTS:

Regional or Local Office:  None.

Headquarters Office:  Office of Justice Programs, Department of Justice, 810 7th Street, NW., Washington, DC 20531. Phone: (202) 305-9887.

(See Appendix IV for more contact info.)

16.007 ASSISTANCE CONSIDERATIONS:

Formula and Matching Requirements:  None.

Length and Time Phasing of Assistance:  Funding for the equipment grant program should be fully expended within 12 months from the date of the award.

Uses and Use Restrictions:  The funds may be used to procure equipment subsequent to the findings that are developed in the statewide threat and needs assessment. Grant funds must be used to equip fire and emergency medical services, law enforcement agencies, and hazardous materials units to respond to a Weapons of Mass Destruction terrorist incident.

16.007 POST ASSISTANCE REQUIREMENTS:

Reports:  Recipients of funding are required to submit an initial quarterly progress report for the full first calendar quarter, followed by semi-annual progress reports for the remainder of the grant period. A final report is due 90 days after the end date of the grant. Required financial status reports (SF 269A) are due quarterly on the 45th day following the end of each calendar quarter. A report must be submitted for every quarter the is active. The Office of the Comptroller will provide a copy of the financial and progress report forms in the initial award package.

Audits:  In accordance with the provisions of OMB Circular No. A-133 (Revised, June 24, 1997), "Audits of State, Local Governments, and Non-Profit Organizations," nonfederal entities that receive financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. These audits are due to the cognizant Federal agency not later than 9 months after the end of the grantee's fiscal year.

Records:  Financial records, supporting documents, statistical records, and all other records pertinent to a grant shall be retained for a period of at least 3 years after the grant has been closed or until an audit has been conducted that does not show any questionable costs.