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Grant Community.com Catalog of Federal Domestic Assistance Program Descriptions |
CATALOG OF FEDERAL DOMESTIC
ASSISTANCE
45.301: Institute of Museum and Library Services
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| PROGRAM AND AWARD | FINANCIAL AND INFORMATION CONTACTS |
| ELIGIBILITY REQUIREMENTS | FINANCIAL AND ADMINISTRATIVE INFO. |
| APPLICATION AND AWARD PROCESS | INFORMATION CONTACTS |
| RELATED PROGRAMS | ASSISTANCE CONSIDERATIONS |
| PROGRAM ACCOMPLISHMENTS | POST ASSISTANCE REQUIREMENTS |
Applicant Eligibility: A museum located in the 50 States, the Commonwealth of Puerto Rico, American Samoa, the Virgin Islands, the Northern Mariana Islands, the Trust Territories of the Pacific Islands, Guam, the Marshall Islands, The Federated States of Micronasia, and Palau, or DC may apply for a grant under the Act. No museum is eligible to apply for General Operating Support or Conservation Project Support funding under the Act unless it has provided museum services including exhibiting objects to the general public on a regular basis for at least 2 years prior to application. A public or private nonprofit organization, such as a municipality, college, or university which is responsible for the operation of a museum may, if necessary, apply on behalf of the museum. A museum operated by a department or agency of the Federal government is not eligible to apply. Under the IMLS definition, a museum is a public or private nonprofit institution which is organized on a permanent basis for essentially educational or aesthetic purposes and which, using a professional staff: (1) Owns or uses tangible objects, whether animate or inanimate; (2) cares for these objects; and (3) exhibits them to the general public on a regular basis. A museum must have at least one staff member, paid or unpaid, who devotes his or her time primarily to the acquisition, care or exhibition of objects. The definition makes clear that the term "museum" includes aquariums and zoological parks; botanical gardens and arboretums; nature centers; art, history, (including historic buildings and sites), natural history, children's, general and specialized museums, science and technology centers and planetariums.
Beneficiary Eligibility: Public nonprofit museums and private nonprofit museums.
Credentials/Documentation: Costs will be determined in accordance with OMB Circular No. A-87 for State and local governments. OMB Circular No. A-21 for educational institutions and other nonprofit organizations also applies.
Preapplication Coordination: The standard application forms as furnished by the Federal agency and required by OMB Circular No. A-102 must be used for this program. This program is excluded from coverage under E.O. 12372.
Application Procedure: Applications are submitted directly to the Institute of Museum and Library Services, 1100 Pennsylvania Ave., NW., Room 609, Washington, DC 20506. Phone: (202)606-8539. For General Operating Support, a museum must submit the designated application form containing the information requested in the form. This form requests a description of the museum including its purposes, programs, collections, audience served and the number and general duties of the staff. As part of the application each applicant museum must submit a financial statement for the 2 fiscal years immediately preceding the fiscal year for which application is made. Prior grant recipients must also submit an audited financial statement in addition to those in the application. Description of long-range plans for program and financial development must also be provided. This program is subject to the provisions of OMB Circular No. A-110.
Award Procedure: Proposals are reviewed by field reviewers, panels of experts, the National Museum Services Board and the Director, to determine the grants, contracts, or cooperative agreements awarded by IMLS to eligible applicants.
Deadlines: Contact the Institute of Museum and Library Services for deadlines at (202) 606-8539 or imlsinfo@imlsfed.us.
Range of Approval/Disapproval Time: From 7 months.
Appeals: Appeals may be made in writing to the Director of the Institute of Museum and Library Services.
Renewals: It is anticipated that no extensions will be allowed for General Operating Support awards.
Criteria for Selecting Proposals: The following criteria apply to the evaluation of all applications for General Operating Support: Description of resources: (A) Collections: (1) What are the museum's collections? (2) How are the collections used? (3) What is the significance of the museum's collections to its communities and constituents? (4) What are the museum's practices for the responsible management of its collections? (B) Physical Facilities: (1) How does the museum use its physical resources in providing museum services to the general public and specialized audiences? (2) What security practices does the museum follow? (C) Staff: (1) What are the qualifications, responsibilities, and professional activities of the museum's permanent professional staff? (2) How does the museum recruit, train, and use supplementary staff? (3) What opportunities does the museum provide for staff development and to what extent has the museum's staff participated. (D) Support: (1) What is the community's noncash support of museum operations? (2) How does the museum acquire nonfederal financial support? Administration: (E) Governance and Management: (1) What is the role of the museum's governing authority? (2) What is the museum's management structure? (3) What are the museum's long-range plans? (4) What will the impact of 1990 IMLS, GOS funds, if awarded, on the museum's long-range plans? (F) Financial Management: (1) What is the museum's financial condition? (2) What are the museum's procedures for budgetary development and control? (3) What are the qualifications of the personnel responsible for financial management activities? Programs: (A) Audience: (1) What is the museum's schedule for public visitation and other activities? (2) What are the levels of public participation in the services the museum provides? (3) How does the museum reach the general public and specialized audiences? (B) Exhibits: (1) What are the museum's educational programs? (2) How are educational programs developed? (3) What is the extent, purpose, and use of research by staff, visitors, and scholars? The following criteria apply to the evaluation of Conservation Project Support applications: (1) What is the significance of the objects to the museum's collections and audience? (2) the need for a particular project, including the relationship of the project to the conservation needs and priorities of the applicant museum as reflected in a survey of conservation needs or similar needs assessment; (3) the applicant's plans to use and maintain the anticipated results or benefits of the project after the expiration of Federal support; (4) the applicant's plans to devote adequate financial and other resources to the project without inhibiting its ongoing activities; (5) the project design and management plan; (6) knowledge of technical area and utilization of the most promising or appropriate methods or techniques of conservation; (7) project budget; and (8) qualifications of project personnel. The following criteria apply to the evaluation of an application for a Professional Services Program contract: (1) To what extent is the project likely to strengthen museum services? (2) To what extent does the project hold promise of exploring or developing effective and innovative solutions to problems affecting the provision of museum services or operations? (3) Has the need for the project been adequately documented? (4) What is the quality of the project design? (5) Does the project have an adequate budget to achieve its purpose? (6) What are the qualifications of the personnel the applicant plans to utilize in the project? (7) What are the anticipated long-term benefits of the project?
Examples of Funded Projects: General Operating Support for an exploratorium, a planetarium, and an art museum.
Range and Average of Financial Assistance: For fiscal year 1999, GOS awards were 15 percent of the museum's operating budget up to $112,500.
For fiscal year 1999, 973 GOS applications were received and 186 were funded.
Federal Agency: OFFICE OF MUSEUM SERVICES, INSTITUTE OF MUSEUM AND LIBRARY SERVICES, NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES
Type of Assistance: Direct Payments with Unrestricted Use.
Obligations: (Grants) FY 99 $15,610,000; FY 00 est $15,610,000; and FY 01 est $15,533,000.
Budget Account Number: 59-0300-0-1-503.
Authorization: Museum Library Services Act of 1996, Title II, Public Law 104-208.
Regulations, Guidelines, and Literature: Final regulations are codified in 45 CFR 1180.
Regional or Local Office: Not applicable.
Headquarters Office: Institute of Museum and Library Services, 1100 Pennsylvania Ave., Room 510, NW., Washington, DC 20506. Contacts: Dan Lukash at (202) 606-4644, Public Affairs at (202) 606-4646, or imlsinfo@imls.gov. General information is available by calling (202) 606-5226 for information on library programs and (202) 606-8539 for information on museum programs or by visiting www.imls.gov. The TTY number is (202) 606-8636.
(See Appendix IV for more contact info.)
Formula and Matching Requirements: 45 CFR 1180. The maximum grant is currently $112,500 or up to 15 percent of the applicant museum's nonfederal operating income, whichever is less, through the General Operating Support Program.
Length and Time Phasing of Assistance: GOS Grants are awarded in quarterly payments on a 2-year basis.
Uses and Use Restrictions: To make unrestricted General Operating Support (GOS) grants to museums. GOS grants are 2 year competitive awards made on an annual basis to maintain or improve the operations of museums; successful applicants are not eligible for the subsequent year's competition.
Reports: The IMLS requires final financial and narrative reports from General Operating Support recipients.
Audits: All applicants who have previously received an IMLS grant (excluding MAP, MAP II, MAP III, and CAP grants) must submit their audited financial statement for the last fiscal year immediately preceding the fiscal year in which application is made or the preceding fiscal year, prepared by an individual or organization meeting the qualifications of the Comptroller General of the United States for individuals or organizations conducting Government audits. Reference is made to GAO, "Standards for Audit of Government Organizations, Programs and Functions."
Records: Grant and contract recipients will be required to maintain standard and financial statements.
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Last Updated, November, 2000
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