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Catalog of Federal Domestic Assistance

Program Descriptions

93.153:  Coordinated HIV Services and Access to Research for Children, Youth, Women, and Families

Popular Name: 

Objectives:  To support, to improve, and expand the system of comprehensive care services for children, youth, women, and families who are infected with or affected by human immune deficiency (HIV) and acquired immune deficiency syndrome (AIDS) and to link comprehensive care systems with clinical research.

PROGRAM AND AWARD	FINANCIAL AND INFORMATION CONTACTS
ELIGIBILITY REQUIREMENTS	FINANCIAL AND ADMINISTRATIVE INFO.
APPLICATION AND AWARD PROCESS	INFORMATION CONTACTS
RELATED PROGRAMS	ASSISTANCE CONSIDERATIONS
PROGRAM ACCOMPLISHMENTS	POST ASSISTANCE REQUIREMENTS

93.153 ELIGIBILITY REQUIREMENTS:

Applicant Eligibility:  Public and nonprofit private entities that provide primary care. Proof of nonprofit status is required for nonprofit organizations.

Beneficiary Eligibility:  Women, adolescents, children and families with HIV/AIDS, or who are at risk of contracting HIV/AIDS.

Credentials/Documentation:  The basis for determining the allowance and allocability of costs charged to Public Health Service (PHS) grants is set forth in DHHS Regulations 45 CFR 74, Subpart Q, and 45 CFR 92, Subpart C. The cost principles prescribed for recipients are in: OMB Circular No. A-87 for State and local governments, OMB Circular No. A-21 for institutions of higher education, 45 CFR 74, Appendix E for hospitals, OMB Circular No. A-122 for nonprofit organizations, and 48 CFR 74, Subpart 31.2 for-profit (commercial) organizations.

93.153 APPLICATION AND AWARD PROCESS:

Preapplication Coordination:  Preapplication coordination is not required. This program is subject to the provisions of Executive Order 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process which the State requires to be followed in applying for assistance if the State has selected the program for review.

Application Procedure:  Applications are solicited by a program announcement in the Preview. Applications and required forms for this program can be obtained from the HRSA Application Center. All applicants must submit PHS Form 5161, Application for Federal Assistance (nonconstruction), which incorporates the SF 424 application pages, fully documenting the need for and the proposed amount of the grant. All qualified applications will be forwarded to an objective review committee which will make recommendations to the Associate Administrator, HAB. The Associate Administrator has approval authority. This program is subject to the provisions of 45 CFR 92 for State and local governments and 45 CFR 74 for nonprofit organizations.

Award Procedure:  After approval by the Associate Administrator, the Grants Management Branch prepared a Notice of Grant Award and issues the award.

Deadlines:  Contact the Headquarters office listed below for deadline dates.

Range of Approval/Disapproval Time:  From 60 to 90 days.

Appeals:  None.

Renewals:  Grants may be made for up to 3-year project periods, subject to availability of funds. After initial awards, projects may be renewed contingent upon submission and approval of a continuation application.

Criteria for Selecting Proposals:  Criteria are included in the program guidance materials provided with application kits. Contact the HRSA Grant Application Center for details.

Examples of Funded Projects:  A variety of agencies were grantees for new projects, but they all represent the collaboration of local health and social services agencies, both public and private. All contain some health service delivery to infected women, adolescents, and children, using a case management approach. Projects provide or arrange for a range of preventive, medical, social, psychosocial and family support services. Features unique to each project will help demonstrate collectively a variety of meeting critical needs of HIV infected women and children.

Range and Average of Financial Assistance:  From $190,500 to $2,171,456; $748,453.

93.153 RELATED PROGRAMS:

• 93.110 Maternal and Child Health Federal Consolidated Programs;
• 93.994 Maternal and Child Health Services Block Grant.

93.153 PROGRAM ACCOMPLISHMENTS:

93.153 FINANCIAL AND ADMINISTRATIVE INFO:

Federal Agency:  HEALTH RESOURCES AND SERVICES ADMINISTRATION, DEPARTMENT OF HEALTH AND HUMAN SERVICES

Type of Assistance:  Project Grants.

Obligations:  (Grants) FY 99 $43,900,000; FY 00 est $46,300,000; and FY 01 est $54,500,000.

Budget Account Number:  75-0350-0-1-550.

Authorization:  Ryan White Comprehensive AIDS Resources Emergency (Care) Act of 1990, Title IV, Public Law 101-381, as amended by Ryan White CARE Act Amendments of 1996, Public Law 104-146; 42 U.S.C. 300 ff-11 et seq.

Regulations, Guidelines, and Literature:  PHS Grants Policy Statement, DHHS Publication No. (OASH) 90-50,000, (Rev.) October 1, 1990. Pertinent information may be obtained by contacting the Headquarters Office.

93.153 INFO CONTACTS:

Regional or Local Office:  Not applicable.

Headquarters Office:  Central Office Contacts: Program Contact: Lydia E. Soto-Torres, MD, MPH Division of Community Based Programs/Title IV, HIV/AIDS Bureau, Health Resources and Services Administration, Public Health Service, Department of Health and Human Services, Room 7-74, 5600 Fishers Lane, Rockville, MD 20857. Phone: (301) 443-9051. Grants Management Contact: Ms. Glenna Wilcom, Grants Management Officer, Grants Management Branch, HIV/AIDS Bureau, Health Resources and Services Administration, Public Health Service, Department of Health and Human Services, Room 7-27, Parklawn Bldg., 5600 Fishers Lane, Rockville, MD 20857. Phone: (301) 443-2728.

(See Appendix IV for more contact info.)

93.153 ASSISTANCE CONSIDERATIONS:

Formula and Matching Requirements:  None.

Length and Time Phasing of Assistance:  Awards are made annually, subject to availability of funds. Initial awards will be made for 1 year and continuation awards may be made for an additional 2 years.

Uses and Use Restrictions:  All funds granted should be expended solely for carrying out the approved project in accordance with application guidelines, the conditions of award and the applicable cost principles.

93.153 POST ASSISTANCE REQUIREMENTS:

Reports:  Annual program reports, annual program service reports and special reports must be submitted as required. Grantees must submit a Financial Status Report on SF 269 (long form) within 90 days after the end of the budget period. The grantee must also submit an annual program data report, due March 1 each year, covering just ended Jan.1-Dec. 31 calendar year. A final Financial Status Report and final progress report must be submitted 90 days after the end of the project period.

Audits:  In accordance with the provisions of OMB Circular No. A-133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that receive financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal officials.

Records:  DHHS and the Comptroller of the United States or any of their authorized representatives shall have the right of access to any books, documents, papers or other records of a grantee, sub-grantee, contractor or subcontractor, which are pertinent to the DHHS grant in order to make audits, examinations, excerpts and transcripts. In accordance with 45 CFR 74, Subpart D, grantees are required to maintain grant accounting records 3 years after the end of a budget period. If any litigation, claims, negotiation, audit or other action involving the record has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.