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Catalog of Federal Domestic Assistance

Program Descriptions

93.938:  Cooperative Agreements to Support Comprehensive School Health Programs to Prevent the Spread of HIV and Other Important Health Problems

Popular Name:  SHEPSA

Objectives:  To support the development and implementation of effective health education for human immunodeficiency virus (HIV) and other important health problems for school-age populations (elementary through college-age youth, parents, and relevant school, health, and education personnel).

PROGRAM AND AWARD	FINANCIAL AND INFORMATION CONTACTS
ELIGIBILITY REQUIREMENTS	FINANCIAL AND ADMINISTRATIVE INFO.
APPLICATION AND AWARD PROCESS	INFORMATION CONTACTS
RELATED PROGRAMS	ASSISTANCE CONSIDERATIONS
PROGRAM ACCOMPLISHMENTS	POST ASSISTANCE REQUIREMENTS

93.938 ELIGIBILITY REQUIREMENTS:

Applicant Eligibility:  Eligible applicants are official States (including DC, Puerto Rico, American Samoa, the Virgin Islands, Guam, Northern Marina Islands, the Republic of Palau, and Marshall Islands), large urban school districts with the highest number of reported AIDS cases, and nonprofit organizations.

Beneficiary Eligibility:  Official State education agencies in States and territories in the United States (including the District of Columbia, Puerto Rico, American Samoa, the Virgin Islands, Guam, Northern Marina Islands, Palau, and Marshall Islands); local education agencies; national private sector organizations and their constituents; universities and colleges; school-age youth, including minority youth, youth in high-risk situations, and youth with special education needs; college-age youth; and school personnel, including teachers, school nurses, paraprofessionals, and school administrators.

Credentials/Documentation:  Costs will be determined by 45 CFR Part 74, Subpart Q for nonprofit organizations and in accordance with OMB Circular A-87, "Cost Principles for State and Local Governments."

93.938 APPLICATION AND AWARD PROCESS:

Preapplication Coordination:  Preapplication coordination is not required. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedure:  Information on the submission of applications may be obtained from Grants Management Branch, Procurement and Grants Office, Centers for Disease Control and Prevention, Atlanta, GA 30341. This program is subject to the provisions of 45 CFR Part 92 and 45 CFR Part 74. The standard application forms, as furnished by PHS and required by 45 CFR Part 92 for State and local governments and 45 CFR Part 74 for nonprofit organizations must be used for this program.

Award Procedure:  After review and approval, a notice of award is prepared and processed, along with appropriate notification to the public.

Deadlines:  Contact Headquarters Office listed below for deadline dates.

Range of Approval/Disapproval Time:  From 3 to 4 months.

Appeals:  None.

Renewals:  Information on renewals may be obtained from Mildred Garner, Grants Management Officer, Grants Management Branch, Procurement and Grants Office, Centers for Disease Control and Prevention, 2920 Brandywine Road, Room 3000, Atlanta, GA 30341.

Criteria for Selecting Proposals:  Continuation awards are made on the basis of the following criteria: (1) the accomplishments of the current budget period show that the applicant is meeting its objectives and carrying out activities as planned; (2) the capacity of the recipient and staff responsible for managing and coordinating activities; (3) current collaboration with HIV prevention programs of State and local health agencies and with other relevant organizations; (4) the objectives for the new budget period are realistic, specific, and measurable; (5) a description of the methods of operation and activities that will be used to accomplish the stated objectives; (6) a plan of evaluation; (7) evidence of support from relevant organizations; (8) plans to share information about the program, including copies of HIV education curricula, program descriptions, progress reports, and educational materials with other agencies interested in HIV education for youth; (9) a budget request that is clearly explained, adequately justified, reasonable, and consistent with the intended use of cooperative agreement funds.

Examples of Funded Projects:  Examples of State education agency programs include those that conduct HIV prevention education teacher training session for teachers throughout the State or provide mini-grants to regional educational service centers that conduct the teacher training sessions. Other States have developed centralized teacher training centers that provide training related to coordinated health programs and comprehensive school health education that includes HIV prevention education. Local education agencies provide teacher training and work with community-based organizations to form coalitions to help address the needs of youth in high-risk situations. State and local education agencies identify priority health risk behaviors by assessing representative samples of high school age students. National organizations also provide technical assistance to State and local education agencies in developing policies, training teachers, and in developing programs to reach minority youth, youth in high-risk situations, and youth with special education needs. National organization efforts focusing on post-secondary institutions include implementing integrated strategies designed to prevent HIV infection as part of institution-wide health promotion programs and assisting policy makers to support programs to prevent HIV infection among students.

Range and Average of Financial Assistance:  The range is from $175,000 to $900,000; $250,000.

93.938 RELATED PROGRAMS:

93.938 PROGRAM ACCOMPLISHMENTS:

93.938 FINANCIAL AND ADMINISTRATIVE INFO:

Federal Agency:  CENTERS FOR DISEASE CONTROL AND PREVENTION, DEPARTMENT OF HEALTH AND HUMAN SERVICES

Type of Assistance:  Project Grants.

Obligations:  (Cooperative Agreements) FY 99 $36,098,436; FY 00 est $36,098,436; and FY 01 est $36,098,436.

Budget Account Number:  75-0943-0-1-550.

Authorization:  Public Health Service Act, Section 301(a) and 311 (b) (c), as amended; 42 U.S.C. 241 (a), as amended; 42 U.S.C. 243 (b).

Regulations, Guidelines, and Literature:  Subject to regulations outlined in 45 CFR Part 74 and 45 CFR Part 92. Program guidelines are available from the Grants Management Contact.

93.938 INFO CONTACTS:

Regional or Local Office:  Program Contact: Dr. Diane Allensworth, Program Development and Services Branch, Division of Adolescent and School Health, National Center for Chronic Disease Prevention and Health Promotion, Centers for Disease Control and Prevention, Public Health Service, Department of Health and Human Services, 4770 Buford Highway, Mailstop K-31, Atlanta, GA 30341. Phone: (770) 488-3252. Grants Management Contact for State and Local Programs: Mildred Garner, Grants Management Officer, Grants Management Branch, Procurement and Grants Office, Centers for Disease Control and Prevention, 2920 Brandywine Road, Room 3000, Atlanta, GA 30341. Phone: (770) 488-2730. Grants Management Contact for National, Private Sector Organizations: Mildred Garner, Grants Management Officer, Grants Management Branch, Procurement and Grants Office, Centers for Disease Control and Prevention, 2920 Brandywine Road, Room 3000, Atlanta, GA 303415. Phone: (770) 488-2730.

Headquarters Office:  Program Contact: Dr. Diane Allensworth, Program Development and Services Branch, Division of Adolescent and School Health, National Center for Chronic Disease Prevention and Health Promotion, Centers for Disease Control and Prevention, Public Health Service, Department of Health and Human Services, 4770 Buford Highway, Mailstop K-31, Atlanta, GA 30341. Phone: (770) 488-3252. Fax: (770) 488-3112. E-mail: dda6@cdc.gov. Grants Management Contact for State and Local Programs: Mildred Garner, Grants Management Officer, Grants Management Branch, Procurement and Grants Office, Centers for Disease Control and Prevention, 2920 Brandywine Road, Room 3000, Atlanta, GA 30341. Phone: (770) 488-2745. Grants Management Contact for National, Private Sector Organizations: Mildred Garner, Grants Management Officer, Grants Management Branch, Procurement and Grants Office, Centers for Disease Control and Prevention, 2920 Brandywine Road, Room 3000, Atlanta, GA 30341. Phone: (770) 488-2745.

(See Appendix IV for more contact info.)

93.938 ASSISTANCE CONSIDERATIONS:

Formula and Matching Requirements:  This program has no statutory or matching requirements.

Length and Time Phasing of Assistance:  Project period can be up to 5 years. Budget periods are for 12 months. Payment under this program is made available through HHS Payment Management System (PMS).

Uses and Use Restrictions:  Cooperative Agreement funds may be used to support personnel, their training and travel, and to purchase supplies and services for planning, organizing and conducting activities directly related to the objectives of this program. These activities may include obtaining baseline data and establishing a system to monitor the availability and adequacy of HIV education in public schools and institutions of higher education; increasing the number of public schools providing HIV education; monitoring the levels of HIV-related knowledge, beliefs, and behaviors among students; collaborating with State and local health agencies in carrying out HIV education programs in the schools; collaborating with organizations to assist in strengthening HIV prevention for college age youth; establishing policies, guidelines, advisory committees, and/or standards to help increase the number of schools providing HIV education; integrating HIV education within a more coordinated school health program; disseminating information about accessibility, availability, and quality of educational strategies, materials, and curricula to local education agencies and schools; and providing technical assistance to local school districts and schools in implementing HIV education. Special efforts should be made to reach minority youth, youth in high-risk situations, and youth with special education needs. Educational programs should be locally determined, consistent with parental values, and appropriate to community needs. Funds may be expended for written materials, pictorials, audiovisuals, questionnaires or survey instruments, and educational group sessions related to HIV education for youth, school, and college populations if approved in accordance with the document "Content of AIDS-Related Written Materials, Pictorials, Audiovisuals, Questionnaires, Survey Instruments, and Educational Sessions in Centers for Disease Control Assistance Programs." Funds may not be spent for research activities, for surveys, or for questionnaires except as may be needed to collect basic evaluation requirements. Funds may not be used for purchasing computer equipment, office equipment or furnishing, renting or leasing office space, or to support construction or renovation unless specifically approved.

93.938 POST ASSISTANCE REQUIREMENTS:

Reports:  The following reports are required: (1) A report that addresses the recommendations and weaknesses cited in CDC's Evaluation Report of the recipient's continuation application. This report is due within 15 days after the beginning of the budget period. (2) A final evaluation report is due within 90 days after the end of the budget period and a final performance report is due 90 days after the end of the project period. This report describes the extent to which program objectives and activities were carried out, reasons for not achieving objectives or carrying out activities as planned, and other information relevant to the program. This report also describes data generated and includes reports of evaluations of program activities conducted during the budget period. (3) An annual financial status report is due within 90 days after the end of the budget period and a final financial status report is due within 90 days after the end of the project period.

Audits:  In accordance with the provisions of OMB Circular No. A-133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that receive financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133." In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials.

Records:  Financial records, supporting documents, statistical records, and all other records pertinent to the cooperative agreements program shall be retained for a minimum of 3 years, or until completion and resolution of any audit in process or pending resolution. In all cases, records must be retained in accordance with PHS Grants Policy Statement requirements.